Ensuring that your data is always safe is one of the top priorities for your company. Your databases and hard drives may contain sensitive information, critical data and stuff that you need now rather than later. Losing some of them, or all of them may seriously affect your business and cause a breach of trust with your clients. Here are some useful tips to preserve your data or, at least, minimize the damage whenever a data loss still occurs.
Backup your data – always
I cannot stress enough the importance of backing up your data. I know it is annoying, I know it takes time, but, seriously, you must do it. Today there a lot of easier and simpler methods to smooth out this process and back up everything within a few minutes. If you have a website, there are a lot of plugins available to save your data with automated options. If you need to preserve physical data, an external hard drive lets you store it safely. But if you don’t want to back up everything, you can still save just the most critical files or folders inside a USB flash drive.
Save your data on a Cloud Storage
Regardless of whether they’re USB flashes, external or traditional ones, hard drives are still physical objects made of metal and plastic. Because of that, they may break down and stop working for a lot of reasons. However, if you upload it to the cloud, you do not risk losing it anymore because of a device failure. There are still some downsides to this choice, of course, such as the capacity limitation of many cloud storage services, or the necessity of a stable internet connection. On the other hand, though, you also get may useful benefits, such as the improved accessibility from any internet-connected device.
Think of cybersecurity insurance as a necessary evil
State-sponsored cyberattacks are constantly rising, as well as the largely unknown vulnerabilities of the Internet of Things (IoT). Sometimes, no matter how much you did invest in your cybersecurity, you may still become a target of a massive attack that will find a way through your firewall. In a way or the other, if you think about security breaches as an unavoidable risk, cybersecurity insurance becomes a necessary evil. Although its premiums may seem expensive, if something bad happens you will be more than happy to have paid them. Some insurance companies also provide additional tools or recommendations to help secure your infrastructure and prevent the damage.
Network Attached Storage (NAS)
Network-attached storages (NASes) are small devices that work as servers in a local area network (LAN). They’re used as storage units that can be linked directly to a network, so you don’t need to physically connect a new device every time you want to back up your data. More advanced NAS devices also have a server mode to act as a database, print and email server and they’re a popular solution for disaster recovery and to provide redundancy. Their main downside is that they may be somewhat expensive though.
Make sure important data is adequately encrypted
Data encryption is a great way to ensure that, even if a security breach occurs, nobody can access that vital information. By preventing unauthorized users from gaining access to your encrypted data, you’re minimizing exposure and, at the same time, provide an additional reason for your clients to trust you with their sensitive information. Don’t forget to keep your encryption keys in a safe place, though, especially if you’re using a cloud-based solution.
Keep your backups in a safe location
Even if you employed all the best, safest methods to ensure your data security, if a bad accident like a fire or an electrical short circuit occurs you still risk losing everything. Keep your backups off site in a safe spot to be sure that no matter what, you still have your data available. Move the most important files in a laptop that you keep in your house, for example, or if your business facilities are located in a town where there is an elevated risk for earthquakes, keep your backups in a different city.
There are many different ways to protect and save your data from unnecessary risks. Newer devices and software as well as smarter solutions are developed every day, and you just need to look out for the method that better suits your needs. Although these solutions may look costly, think about how much more costly a full data loss would be. Bottom line, just keep in mind that’s always better to be safe rather than sorry!